Broken Arrow City Council
Meeting of: 06-20-2022
Title:
title
Approval of and authorization to execute a city-wide copier equipment lease and maintenance agreement renewal with Preferred Business Systems LLC
End
Background:
The Logistics Division requested and sought bids for city-wide copier lease and maintenance services in 2018.
Preferred Business Systems LLC was the successful bidder. The bid provides for a one-year agreement term with the option to renew annually for up four additional years based on available funding. This is the 4th and final renewal period. They have provided expected levels of service during this past agreement period and staff recommends renewing the agreement for an additional year.
Funds are budgeted by each Department for copier lease and maintenance services. Staff recommends approval of the 4th and final renewal period of the agreement with Preferred Business Systems LLC.
Cost: $37,602 annually. $3,133.50 monthly plus maintenance fees based on number of copies produced
Funding Source: Various operational accounts
Requested By: Cynthia S. Arnold, Finance Director
Approved By: City Manager’s Office
Attachments: Annual Equipment Lease Agreement
Annual Maintenance Agreement
Recommendation:
recommend
Approve the Annual Equipment Lease Agreement renewal and the Annual Maintenance Agreement renewal with Preferred Business Systems LLC for city-wide copier lease and maintenance services and authorize their execution.
end