Broken Arrow City Council
Meeting of: 06-06-22
Title:
title
Approval of and authorization to execute a Renewal Agreement No. 3 with Admiral Express to provide office supplies on a City-Wide basis
End
Background:
In order to get better pricing through volume, control over funds spent on office supplies and to control the types of office supplies ordered, it is advantageous to secure city wide purchasing with a single office supply company. This gives Departments control over pricing and standardization of office supplies used.
Bids are based on a standard core list of commonly used office supplies. It does not replace the normal bidding and quoting process for single items costing over $2,500.00, nor does it lock the City into using the selected office supply company for items. Funds for office supplies are budgeted by each Department.
Bids were solicited for this service in 2019 from ten office supply companies. The low bid was awarded to Admiral Express in June of 2019. The bid provided for an annual contract with up to four optional renewal periods. Admiral Express has provided excellent service and staff recommends renewing the contract for an additional year.
Cost: $ 85,000 annually (based on past spending)
Funding Source: Various departmental operational accounts
Requested By: Cynthia S. Arnold, Finance Director
Approved By: City Manager’s office
Attachments: Renewal Agreement No. # 3
Recommendation:
recommend
Approve the Renewal Agreement No. 3 from Admiral Express and authorize its execution
end