LEGISLATIVE RESEARCH CENTER
File #: 21-522    Name:
Type: General Business Status: Agenda Ready
File created: 4/15/2021 In control: Broken Arrow City Council
On agenda: 4/16/2021 Final action:
Title: Approval of and authorization to execute a renewal of the Enterprise Enrollment Agreement and relevant Amendment with Microsoft Corporation for Microsoft software, products, and licenses
Attachments: 1. Product Selection Form-0764341.004_PSF.pdf, 2. Program Signature Form.pdf, 3. SHI Quote-15660837.pdf
Date Action ByActionResultAction DetailsMeeting DetailsVideo
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Broken Arrow City Council

Meeting of: ##-##-####

 

Title:

title

Approval of and authorization to execute a renewal of the Enterprise Enrollment Agreement and relevant Amendment with Microsoft Corporation for Microsoft software, products, and licenses

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Background:

The City continues to use Microsoft Server and Office products and enrolled in the Microsoft Enterprise program in 2015. The Enterprise Agreement allows Staff to simplify the Microsoft licensing process while providing city employees with the latest software products that Microsoft has to offer.

The renewal is essentially for an additional three (3) years of the existing contract that was signed in September 2015.  This renewal covers the period from  September 1, 2018 through August 31, 2020.  The annual cost for each year of the Enterprise Agreement is $204,017.00. Importantly, the Enterprise Agreement Registration Form, provides for the termination by either party with 60 days written notice.  The Contract will not renew (or continue in effect) in any subsequent year that the City Council fails to appropriate and encumber funds for this specific purpose.  Also, it is anticipated there are sufficient unencumbered funds available to pay the entirety of this agreement if necessary.

Section 2-27 of the Broken Arrow Code of Ordinances provides for exceptions to formal competitive bidding.  It provides for the purchase of supplies, materials, equipment or contractual services when purchased at a price not exceeding a price set by the state purchasing agency or any other state agency authorized to regulate prices for things purchased by the state or from purchasing consortiums.  This purchase meets that criteria.  Staff recommends that the Council approve the Enterprise Enrollment Agreement and the relevant Amendment and authorize its execution.

 

Cost:                                                                $612,051.00

Funding Source:                     Department Budgeted Maintenance

Requested By:                      Stephen Steward, IT Director

Approved By:                      Michael L. Spurgeon, City Manager

Attachments:                                          SHI Quote

Recommendation:

recommend

Approve and authorize execution of  renewal of the Enterprise Enrollment Agreement and relevant Amendment with Microsoft Corporation for Microsoft software, products, and licenses

end