Broken Arrow City Council
Meeting of: 01-05-2021
Title:
title
Approval of and authorization to purchase Phoenix G2 fire station alerting system components for the dispatch center from US Digital Designs, Inc.
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Background:
The Fire Department has budgeted funds in the FY 2021 budget for the replacement of the fire station alerting system. The Fire Department has researched multiple alerting systems and has concluded the Phoenix G2 alerting system from US Digital Designs, Inc. is the most advantageous system as it meets all of their criteria. The replacement of the entire fire station alerting system will take place in a phased approached over several years.
US Digital Designs, Inc. is a vendor with the Houston-Galveston Area Council (HGAC), and therefore does not require the City to conduct their own competitive bid process for the purchase. H-GAC's Cooperative Purchasing Program, known as HGACBuy, was established pursuant to Texas Interlocal Cooperation Act. The Act allows local governments and certain non-profits to contract or agree under the terms of the Act to make purchases or provide purchasing services and other administrative functions appropriately established by another government entity.
At the July 17, 2018 City Council Meeting, the Council approved of an Interlocal Contract (ILC) between the City of Broken Arrow and HGACBuy, and gives the City access to HGACBuy contracts. By entering into this agreement the City was be able to verify that H-GAC's competitive bidding processes are in accordance with Oklahoma State Competitive Bid Act and City purchasing requirements.
This first phase of upgrading the fire station alerting system will include the Phoenix G2 components needed in the dispatch center that will interface with the City's Computer Aided Dispatch system, the radio system, installation and training. The cost for all of the components necessary is $54,980.18 and will be funded out of Sale Tax Capital Improvement fund.
Cost: $5...
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