Broken Arrow City Council
Meeting of: 10-06-2020
Title:
title
Approval of waiver of bidding requirements set forth in Article V, Section c. and Article XIV of the City of Broken Arrow Purchasing Manual and issuance of a purchase order for the purchase of PVC pipe for upcoming water line replacement projects
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Background:
The City of Broken Arrow, through its Purchasing Department, received letters from PVC Pipe manufacturers and suppliers stating that two (2) of the large resin suppliers, Westlake and Formosa Plastics, declared Force Majeure due to production outages caused by Hurricane Laura. The letters state that PVC pipe pricing will rise 20%-300% and/or pipe may quickly become unavailable due to this resin production outage. Resin is a key element in the production of PVC Pipe. As of now, there is not a date for which production is expected to resume.
In order to complete the annual budgeted projects that Utilities currently has scheduled over the next six (6) months, the City must order the pipe material as quickly as possible to help mitigate the impact of the product shortage. Therefore, Staff recommends waiving the formal competitive bid process as depicted by ordinance for the PVC pipe material in order to complete the following construction projects:
2500’ of 6” C-900 Water Pipe Urbana, Main, to Toledo (205410)
3000’ of 6” C-900 Water Pipe Date, El Paso, Houston, to Tracks and Fort Worth (2154050)
1800’ of 6” C-900 Water Pipe Date, Iola to Detroit, Elgin, Greeley (2154060)
1400’ of 6” C-900 Water Pipe Hickory, Canton, Ironwood (205414)
6800’ of 6” C-900 Water Pipe 234th & 236th (205415)
3000’ of 8” C-900 Water Pipe College St, Main to 7th (2154040)
As stated by City Ordinance Sec. 2-27 (a) Purchase of or contract for supplies, materials, equipment, or contractual services shall be made through competitive bidding as set forth in section 2-26 <https://library.municode.com/ok/broken_arrow/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTIIPU_S2-26GEPRPU> of the Broken Arrow Code and the purchasing manual. As set forth by the requirements within the City of Broken Arrow purchasing manual Article V, Section c. and Article XIV, City Council has the authority to waive the competitive bidding process for the purchase of materials over $25,000.
Furthermore, if the formal competitive bid process is waived, Staff recommends the authorization to execute the purchase order with Core & Main in the amount of $113,475 for the purchase of the PVC pipe materials.
Cost: $113,475
Funding Source: Utilities O&M Budget
Requested By: Charles Vokes, Utilities Director
Approved By: City Manager’s Office
Attachments: Quotes
Recommendation:
recommend
Approval of waiver of bidding requirements set forth in Article V, Section
c. and Article XIV of the City of Broken Arrow Purchasing Manual and issuance of a purchase order for the purchase of PVC pipe for upcoming water line replacement projects.
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