Broken Arrow City Council
Meeting of: 10-06-2020
Title:
title
Approval of waiver of bidding requirements set forth in Article V, Section c. and Article XIV of the City of Broken Arrow Purchasing Manual and issuance of a purchase order for the purchase of storm drainage piping from DP Supply Co. for the Washington Street Improvements from Garnett Road to Olive Avenue construction project (ST1616B)
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Background:
The attached requested quote for materials encompasses the supply of high density polypropylene (HDPE) HP Storm pipe for the project ST1616B in which the Streets and Stormwater Department personnel will install the pipe associated with construction of the roadway widening project along Washington Street from Garnett Road (113th East Avenue) to Olive Avenue (129th East Avenue).
As a part of the ST1616 public construction contract executed between the City and Broken Arrow (COBA) and H&G Paving, Inc. (Contractor), the Contractor entered into an agreement with DP Supply Co. to provide above identified materials. During the course of the project, COBA and the Contractor executed a Change Order to reduce the scope of work, with the exception of the traffic signaling work and traffic control services. With this Change Order, the Contractor demobilized equipment, personnel, and vacated the project site, but left onsite the uninstalled HP Storm piping purchased from DP Supply. In order for the City to install the remaining HP storm pipe, a new contract is required between COBA and DP Supply Co for the remaining pipe. It should be noted that the Contractor was not paid for the product since it was not installed.
As a part of the deductive Change Order, the City verified the quantity of the HP Storm piping remaining onsite. September 15, 2020, DP Supply Co. also verified the amount of uninstalled HP Storm pipe remaining onsite. The two entities reviewed and confirmed the quantity remaining.
Below is the agreed upon amount of HP Storm Pipe remaining onsite for the City to install (the attached quotation for materials is likewise provided):
|
Line # |
Qty Ordered |
Qty Shipped |
Material |
Units |
Price |
Ext. Price |
|
1 |
60 |
60 |
15” HP Storm Pipe |
LF |
$8.71 |
$522.60 |
|
2 |
538 |
538 |
18” HP Storm Pipe |
LF |
$11.52 |
$6,197.76 |
|
3 |
660 |
660 |
24” HP Storm Pipe |
LF |
$18.45 |
$12,177.00 |
|
4 |
307 |
307 |
30” HP Storm Pipe |
LF |
$29.38 |
$9,019.66 |
|
5 |
146 |
146 |
36” HP Storm Pipe |
LF |
$32.18 |
$4,698.28 |
|
|
|
Total Quoted Price |
$32,615.30 |
Staff recommends waiver of the formal competitive bid process requirements as identified the City’s Code of Ordinances, Chapter 2, and corresponding Purchasing Manual, Article 5, Section C and Article XIV and issue a purchase order to DP Supply Co. in the sum of $32,615.30 for the following reasons:
- The HP Storm pipe has already been delivered to the project and is ready for installation
- The current pipe onsite is needed for immediate installation
- Reordering materials will adversely affect the project progress
- Moreover, as of October 1, due to current market impacts, the price for HP Storm piping is increasing by 10%.
Cost: $32,615.30
Funding Source: 2014 General Obligation Bond
Requested By: Ethan J.L. Edwards, P.E., Director of Engineering and Construction
Approved By: City Manager’s Office
Attachments: ST1616B - DP Supply HP Pipe Proposal 9-30-2020
Recommendation:
recommend
Approve waiver of bidding requirements set forth in Article V, Section c. and Article XIV of the City of Broken Arrow Purchasing Manual and issuance of a purchase order for the purchase of storm drainage piping from DP Supply Co. for the Washington Street Improvements from Garnett Road to Olive Avenue construction project (ST1616B)
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