Broken Arrow Municipal Authority
Meeting of: 05-05-2020
Title:
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Consideration, discussion and possible award the most advantageous bid proposal to Cascade Engineering Company for the purchase, assembly and distribution of refuse and recycling carts for the new curbside refuse and recycling collection system
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Background:
On November 5, 2019, the Broken Arrow Municipal Authority (BAMA) approved the recommendations of the Citizens' Recycling Committee with the amendments proposed by the City Manager for curbside refuse and recycling and directed staff to proceed with implementation.
On March 3, 2020, BAMA approved the overall curbside refuse and recycling Operational Plan. In preparation for plan implementation, refuse and recycling carts must be procured along with assembly and distribution to coincide with the start of the program. The number of refuse carts to be purchased is based on projected number of households in 2022 plus 1,000 extra. The quantity ordered takes in to account carts already issued in the pilot areas. Extra recycle carts will not be purchased due to anticipated opt out and future removal rate of approximately 8%. During roll-out we expect to distribute 34,960 recycle carts and 35,500 refuse carts. After delivery we expect to have on hand 2,300 trash and 1,840 recycle carts for future customers, replacements and losses.
Bid proposals for refuse and recycling carts were sent to 15 vendors. Six vendors submitted proposals. In addition to carts, assembly and delivery, each proposal was required to submit a service selection communication strategy that informs Broken Arrow's refuse customers of their cart and recycle service options. Our refuse and recycling Consultant Gershman, Brickner & Bratton (GBB) has reviewed, evaluated and scored all proposals. The pricing and cart details are reflected in the attached bid tabulation. Also attached is the combined scoring GBB used for proposal analysis and a memo from them in reference to...
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