Broken Arrow City Council
Meeting of: 04-07-2020
Title:
title
Award the most advantageous bid to Warren CAT for the purchase of one (1) Caterpillar Combo Vibratory Asphalt Compactor CC34B for the Streets Division of the Streets and Stormwater Department
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Background:
The Streets and Stormwater Department has budgeted for the purchase of one (1) combination vibratory asphalt compactor for the Streets Division of the Streets and Stormwater Department. Funds for this purchase are available in the Sales Tax Capital Improvement (STCI) fund in the amount of $65,000 (Project No. 205322, Account No. 030-5300-431.70-03).
The Purchasing Department solicited bids from ten (10) vendors and eight (8) bids were received. From the eight (8) bids received, no bids met all of the fifty-two (52) specifications. No bidder met the minimum specification for fuel tank capacity. The specification called for a minimum of forty (40) gallons. Due to this minor irregularity, and per the City Purchasing Policy, the City has the right to waive minor irregularities in the bidding process. Staff recommends that the lowest bid be accepted and the City approve the purchase of the Caterpillar CC34B combination vibratory asphalt compactor from Warren CAT.
Base pricing of the compactor is reflected in the attached bid tabulation sheet. The bid tabulation includes all vendors who submitted bids for this compactor.
The bid specifications inform bidders that the City shall evaluate bids in response to the solicitation and will award the bid to the bidder whose bid is determined to be the lowest responsive, responsible bid. Additionally, the City may waive informalities or minor irregularities in bids received.
The Streets and Stormwater Department has identified the Caterpillar CC34B combination vibratory asphalt compactor from Warren CAT as the lowest responsible bid and, therefore, recommends its purchase.
Cost: $52,362.00
Funding Source: Sales Tax Capital Impro...
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