Broken Arrow Municipal Authority
Meeting of: 04-07-2020
Title:
title
Approval of and authorization to purchase three (3) automated side loading refuse trucks from Curbtender, pursuant to the Sourcewell Cooperative Purchasing Contract, for the Sanitation Division
End
Background:
On November 5, 2019, the Broken Arrow Municipal Authority (BAMA) approved the recommendations of the Citizens’ Recycling Committee with the amendments proposed by the City Manager for curbside refuse and recycling and directed staff to proceed with implementation. Part of the implementation is to include the phase in of automated side-loading trucks (ASL) to service the recycle routes. Our fleet of standard rear-loading trucks will be used for all the refuse routes and to supplement the recycle routes until such time enough ASL’s are acquired to service the recycling routes.
Like most trucks that are specified, ordered and built, acquisition can take up a year or more. Being our recycle routes are scheduled to start in September and the trucks need to arrive at least one to two months prior in order to provide adequate time for operator training, the Purchasing Department researched ASL “spec trucks” that are available for delivery by July 2020. “Spec trucks”, are trucks that are built with the standard features and specifications most commonly ordered by customers and will meet the needs of most refuse applications. The dealers typically build these “spec trucks” in addition to their normal orders.
The Purchasing Division assembled a bid tabulation of ASL “spec trucks” from the State of Oklahoma Garbage Truck statewide contract and from cooperative purchasing agreements Sourcewell and HGAC Buy. United Engines and Curbtender were the only dealers having “spec trucks” meeting delivery requirements. Both ASL machines are comparable and owners of both have remarked to us that the each works well and have not had any major issues. Additionally, our Fleet Division’s experience has been that the Mack chassis and engine is reliable as well.
The lowest cost ASL is from Curbtender for a Powerpack ASL on a Mack LR chassis from the Sourcewell cooperative purchasing contract. The cost of these trucks are slightly less than the $300,000 as estimated in the planning process, and in the Sanitation budget plan for next fiscal year. Funding for this purchase will come from BAMA reserves until such time loan funding is secured to finance carts and equipment. If this purchase is delayed it is likely ASL trucks may not be available for delivery on time and we run the risk of not having enough trucks and training to implement the refuse and recycling cart program effectively. Staff recommends that BAMA award the lowest responsible bid to Curbtender for the purchase of three 2020 Mack LR/Curbtender Powerpack automatic side loading trucks for the Sanitation Division’s new curbside refuse and recycling program.
Cost: $857,505.00
Funding Source: Broken Arrow Municipal Authority Reserves until funding is secured
Requested By: Lee Zirk, General Services Director
Approved By: City Manager’s Office
Attachments: Automated Side Loading Garbage Truck bid tabulation from Oklahoma State contract and other cooperative purchasing agreements
Recommendation:
recommend
Approve the purchase of three (3) automatic side loading trucks from Curbtender, pursuant to the Sourcewell Cooperative Purchasing Contract
end