Broken Arrow Municipal Authority
Meeting of: 04-07-2020
Title:
title
Award the most advantageous bid to Kubota of Northwest Arkansas for the purchase of one (1) 2020 Kubota M5-111HDC-1 100 HP Utility Tractor for the Stormwater Division of the Streets and Stormwater Department
End
Background:
The Streets and Stormwater Department has budgeted for the purchase of one (1) 2020 Kubota M5-111HDC-1 100 HP Utility Tractor for the Stormwater Division. Funds for this purchase are available in the Broken Arrow Municipal Authority (BAMA) Fund in the amount of $65,000 (Project 205308, Account No. 020-5305-438.70-03).
The Purchasing Department solicited bids from thirteen (13) vendors and six (6) bids were received. Out of the six (6) bids received, only five (5) bids met specifications.
Base pricing of the utility tractor is reflected in the attached bid tabulation sheet. The bid tabulation includes all vendors who submitted bids for this utility tractor.
With mowing season vastly approaching, it is in the City's best interest to select the vendor that offers the best delivery time and warranty package for the best price. As reflected in the bid tab sheet, the second lowest bidder is $515.82 more than low bid and the third lowest bidder is $616.91 more than low bid and a difference of $101.09 between second and third lowest bids. The third lowest bid (recommended) has a delivery time of fifteen (15) to sixty (60) days sooner than low bid and thirty (30) days sooner than the second lowest bid. Additionally, the third lowest bid offers a better overall warranty package than low bid, but is identical to the second lowest bid.
The Streets and Stormwater Department has identified the 2020 Kubota M5-111HDC-1 100 HP Utility Tractor from Kubota of Northwest Arkansas as the most responsible and advantageous bid based on price, delivery time and warranty package, and therefore, recommends its purchase.
Cost: $54,603.08
Funding Source: Broken Arrow Municipal Authority F...
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