Broken Arrow City Council
Meeting of: 07-16-2019
Title:
title
Approval of and authorization to execute a Professional Consultant Agreement with Berry Dunn McNeil & Parker, LLC dba BerryDunn for Implementation Project Management Services during the Implementation of the Tyler Technologies Munis Enterprise Resource Planning (ERP) System
End
Background:
Staff is recommending the replacement of the City’s current Financial, Human Resources, Utility Billing and Asset Management systems, know as HTE/SunGard/Superion, to the Tyler Technologies Munis software product. The implementation of a new Enterprise Resource Planning (ERP) system will be a two-year project and it is crucial to the success of the project that we stay on schedule, meet various milestones, and train City staff on the use of this new system. During staff visits with other municipalities that have also made the transition from one ERP system to another (particularly Munis), it became evident that we, as an organization do not have the staff or expertise to manage a project of this scope and complexity. In addition the staff will be replacing our Public Safety and Community Development systems in the near future. With that in mind, staff is recommending procuring project management services from BerryDunn McNeil & Parker, LLC. BerryDunn has the intimate knowledge, achieved from numerous successful implementations of the Munis product, necessary to direct this implementation and assist City staff in meeting these various goals and milestones. We have the option to scale back the project management at any time, if we feel we have sufficient understanding on the implementation. This cost will be paid as incurred.
|
Description |
Fees |
Travel Expenses |
Hours |
|
BerryDunn Project Management |
|
|
|
|
Phase 1: Financials |
$173,600.00 |
$25,900.00 |
992 |
|
Phase 2: Utility Billing |
$105,000.00 |
$11,100.00 |
600 |
|
Phase 3: Human Capital Management |
$105,000.00 |
$16,650.00 |
600 |
|
Phase 4: Tyler Asset Maintenance |
$92,400.00 |
$3,700.00 |
528 |
|
BerryDunn Project Management |
$476,000.00 |
|
|
|
BerryDunn Travel Expense |
|
$57,350.00 |
2720 |
Cost: $533,350.00
Funding Source: 2018 General Obligation Bond and BAMA Capital
Requested By: Stephen Steward, Information Technology Director
Approved By: City Manager’s Office
Attachments: BerryDunn ERP Implementation Project Management Agreement and Phasing Spreadsheet.
Recommendation:
recommend
Approval of and authorization to execute a Professional Consultant Agreement with Berry Dunn McNeil & Parker, LLC dba BerryDunn for Implementation Project Management Services during the Implementation of the Tyler Munis ERP System.
end