Broken Arrow City Council
Meeting of: 07-16-2019
Title:
title
Consideration, discussion and possible award of the most advantageous bid to Tyler Technologies for Request for Proposals for Software and Implementation Services for an Enterprise Resource Planning (ERP) System and approval and authorization to execute the License and Services Agreement
End
Background:
Enterprise Resource Planning (ERP) is a business/technology term for an information system based on a common database and software tools that enable information to be easily accessed, compared and shared throughout an organization. The common database will improve information accuracy and availability. Common functions of ERP systems include General Ledger and Financial Reporting; Budget; Purchasing, Bid and Contract Management; Accounts Payable; Accounts Receivable and Cash Receipts; Project Accounting and Grant Management; Inventory and Fixed Assets; Human Resources, Personnel Management and Benefit Administration; Time Entry, Attendance and Payroll; Fleet Management; Work Orders and Facility Management; Utility Billing.
The City currently uses an aging system installed by SunGard in 1992. Users require better access to data, information and reporting that is currently unavailable or significantly restricted by the current system This lack of functionality and integration is inefficient, time consuming and inhibits the City from keeping up with industry best practices. In addition, the software is no longer fully supported by the vendor. A new ERP system will vastly improve business processes by eliminating the manual transfer of data and increasing access to information for internal and external customers.
In December 2017, the City selected BerryDunn Consulting to assist us in the selection of an ERP vendor and software system that best fits the City's current and future needs. The following table summarizes the system selection process.
RFP Type
Schedule
ERP - Fin...
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