Broken Arrow City Council
Meeting of: 10-02-2018
Title:
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Consideration, discussion, and possible approval to withdraw the purchase of one (1) 3/4-ton crew cab truck from Bill Knight Ford due to a pricing and option change on the statewide vehicle contract; and possible approval and authorization to purchase one (1) 3/4-ton crew cab truck from Bob Howard Dodge, pursuant to the Oklahoma statewide vehicle contract, for the Information Technologies Department
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Background:
The Information Technologies (IT) Department has budgeted for the purchase of one (1) 3/4-ton crew cab pickup. This truck was authorized and approved for purchase at the August 21, 2018 Council meeting.
On August 30, the selling dealer contacted the Purchasing Manager with the news that the add carpet option required an upgrade appearance package that included chrome wheels, bumpers and grille and other appearance features. The IT Department felt that having this appearance package on a work truck can send a wrong message to the public about how we make use of public funds.
The IT Director asked the Purchasing Manager to remove the options from the bid tab that require an upgraded appearance package to be purchased or be included. For Chevrolet and Dodge, this is the bucket seat option, for Ford it is the carpet option. Bill Knight Ford also informed the Purchasing Department that pricing had increased on some options since original approval on August 21st. With the bid tab adjusted to remove the options that cause an appearance package to be required and adjust for any price increases, the Bill Knight Ford truck is now not the lowest price of those available in the state contract for this type of truck. The lowest price truck is now a Dodge Ram from Bob Howard Dodge. The changes resulted in a decrease of $1,638 from the original approved purchase amount.
Staff recommends that the Council withdraw the approval and authorization to purchase the truck from Bill Knight Ford and appr...
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