Broken Arrow City Council
Meeting of: 08-21-2018
Title:
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Approval of and authorization to purchase two (2) stainless steel sand spreaders from Southwest Trailer, pursuant to the Oklahoma Statewide Vehicle Contract, for the Streets and Stormwater Department
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Background:
The Streets and Stormwater Department has budgeted for the purchase of two (2) stainless steel sand spreaders. Funds for this purchase are available in the Sales Tax Capital Improvement (STCI) Fund in the amount of $40,000.00. (Project No. 195313, Account No. 030-5300-431-70.04)
The stainless steel sand spreaders will be purchased under the Oklahoma statewide Contract number SW500. All State Departments, Boards, Commissions, Agencies and Institutions, as well as Counties, School Districts and Municipalities may purchase items from this contract. Pricing under this contract is good until March 16, 2019.
Section 2-27 of the Broken Arrow Code addresses exceptions to the established competitive bidding process. It provides that supplies, materials, equipment or contractual services when purchased at a price not exceeding a price set by the state purchasing agency or any other state agency authorized to regulate pricing for items purchased by the state are excepted from formal competitive bidding. Purchase from the state contract is, therefore, authorized under City ordinance.
Base pricing of the stainless steel sand spreader is reflected in the attached bid tabulation. The bid tabulation also includes all vendors submitting bids for this machinery under the State Contract. The Streets and Stormwater Department has identified the Monroe MV-168-82-56 2011SS Spreaders from Southwest Trailers as the lowest responsible bid and, therefore, recommends its purchase from the State of Oklahoma contract.
Cost: $29,994.00
Funding Source: Sales Tax Capital Improvement Fund
Requested By: Rocky Henkel, Director of Streets and Stormwater
Approved By: Michael L. Spurgeon, City Manager
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