Broken Arrow Municipal Authority
Meeting of: 06-04-2018
Title:
title
Consideration, discussion and possible award of the one bid to Core & Main, LP and approval of and authorization to execute an agreement for the purchase of meter boxes, replacement meter box covers and meter connection accessories for the Automated Meter Reading Project Phase II
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Background:
The Water Utilities Department prepared bid specifications and worked with the Purchasing Division and sought bids for meter boxes, replacement meter box covers and associated accessories for Phase II of the Automated Meter Reading Project.
Bids were mailed out to eleven vendors. Five bids were received and were opened on May 23, 2018 and the bid was tabulated as set forth in the attachment. Pursuant to the attached bid tabulation, Utility Technology Services was the lowest bidder. Upon reviewing their bid it was noted they did not supply a bid bond proposal sheet. The next lowest bidder was Ferguson and they did not bid on all the material needed. The third lowest bidder was Core & Main, LP.
The total price for the twenty-five items specified based on estimated quantities is $ 122,135.50. Items will be purchased on an as needed and as the project progresses. The bid proposal also clearly stipulates that the quantities listed in the bid proposal is for bidding purposes only and no minimum quantities are guaranteed to be purchased. Contracted vendor is required to hold the prices for the items bid until December 31, 2019.
Total OWRB loan for Phase II AMR project is $ 2,000,000. Staff will closely track all purchases made toward this project to ensure the total expenditure does not exceed $ 2,000,000.
Cost: $ 122,135.50
Funding Source: OWRB loan
Requested By: Kenneth D. Schwab, Assistant City Manager-Operations
Approved By: Michael L. Spurgeon, City Manager
Attachments: Bid tabulation 18.168
Recommendation:
recommend
Award the one bid received to Core & Main, LP and approve and authorize execution of an agreement for the purchase of meter boxes, replacement meter box covers and meter connection accessories pursuant to Bid No. 18.168.
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