Broken Arrow Municipal Authority
Meeting of: 06-04-2018
Title:
title
Consideration, discussion and possible award of the most advantageous bid to Core & Main, LP for the purchase of water meters, hand held data collection units and associated accessories for the Automated Meter Reading Project Phase II
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Background:
The Water Utilities Department prepared bid specifications and worked with the Purchasing Division and sought bids for water meters, hand held data collection units and associated accessories for Phase II of the Automated Meter Reading (AMR) Project.
Bids were mailed out to eleven (11) vendors, who manufacture and supply the necessary equipment to install the meters. One bid was received from Core & Main, LP. The bid received was opened on May 23, 2018 and the bid was tabulated as set forth in the attachment.
The total price for the eight (8) unit price bid items is $ 1,666,520.00. Items will be purchased on an as needed basis as the project progresses. The bid proposal clearly stipulates that the quantities listed in the bid proposal is for bidding purposes only and no minimum quantities were guaranteed to be purchased. Bidder is required to hold the prices for the items bid until December 31, 2019.
Total OWRB loan for the Phase II AMR project is $ 2,000,000. Staff will closely track all purchases made toward this project to ensure the total expenditure does not exceed $ 2,000,000 and provide OWRB the necessary information.
Staff recommends approval to award the bid to Core & Main, PL and authorize the City Manager to execute the proper contractual agreement.
Cost: $ 1,666,520
Funding Source: OWRB loan
Requested By: Kenneth D. Schwab, Assistant City Manager-Operations
Approved By: Michael L. Spurgeon, City Manager
Attachments: Bid tabulation 18.167
Recommendation:
recommend
Award the most advantageous bid to Core & Main, LP, for the purchase of water meters and accessories pursuant to Bid No. 18.167 and authorize the City Manager to execute a contract with Core & Main, LP.
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