Broken Arrow City Council
Meeting of: 05-01-2018
Title:
title
Consideration, discussion, and possible withdrawal of the approval and authorization to purchase water line pipe and accessories from Utility Supply, Inc due to Utility Supply, Inc.'s pricing error and approve and authorize the purchase of the supply of water line pipes and accessories for the construction of water distribution system improvements along First Street from Detroit Street to Greeley Street to Core & Main
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Background:
At the April 17, 2018, City Council meeting, the governing body approved the award of 1,200 linear feet of 12-inch diameter pipe to Utility Supply, Inc. for the installation of a new water line along 1st Street from Detroit Street to approximately Greely Street. The funding for the purchase of materials is from a Department of Commerce Community Development Block Grant (CDBG).
On April 18, 2018, Utility Supply, Inc. contacted the City of Broken Arrow Purchasing Manager and informed the City that the pricing of the 12-inch diameter pipe was incorrect. The price listed was $13.19 per foot, but should have been quoted as $18.40 per foot. This error equates $5.21 per foot difference. Moreover, Utility Supply, Inc. informed the City that it could not honor its bid price.
Based upon Utility Supply's error, the Purchasing Manager has corrected the bid tabulation. With the price corrected, the lowest responsive bidder is now Core & Main with a bid in the amount of $37,462.25.
Staff recommends that the Council withdraw the approval and authorization to purchase water line pipe and accessories from Utility Supply, Inc. due to Utility Supply Inc.'s pricing error and approve and authorize the purchase of water line pipe and accessories from Core & Main.
Cost: $37,462.25
Funding Source: CDBG
Requested By: Kenneth D. Schwab, P.E., CFM, Assistant City Manager-Operations
Approved By: Michael L. Spurgeon, City Manager
Attachments: Bid Tabulation 18.154
Recommendation:
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