Broken Arrow Municipal Authority
Meeting of: 1-16-2018
To: Chairman and Authority Members
From: Utilities Department
Title:
title
Award the most advantageous bid to Key Equipment for the purchase of one (1) 2018 Ford transit van equipped with closed circuit sewer pipe inspection camera equipment for the sewer division for inspecting sewer main lines
End
Background:
The Utilities Department currently uses a trailer mounted closed circuit television inspection equipment to inspect sewer lines to locate and identify problems in the pipe line. The existing camera and crawler unit is several years old, is obsolete and has to be sent back to the manufacturer for extensive repairs. The cost of repairs is getting to be expensive.
Utilities Department had identified funds in the FY18 budget to purchase a fully outfitted van with the CCTV equipment to undertake pipe inspections and locate defects in the sewer main lines more quickly. Identifying the type of defect in the pipeline enables crews to plan and undertake repairs more efficiently.
Bid packages were sent out to twelve (12) vendors and four (4) bids were received. Fleet Maintenance Division and Utilities staff reviewed the bids received and identified the bid from Key Equipment as being the most advantageous bid. The van and CCTV equipment meets specifications and comes with the 3 year, 36,000 mile warranty.
The lowest bid received is from Baker Equipment. Upon receiving bids, Staff had contacted Baker Equipment to bring a van with the CCTV equipment to demonstrate the operation capability of the CCTV equipment and accessories. As of January 8, 2018 Baker Equipment has not brought any CCTV equipment for staff to evaluate.
Funds for the purchase have been appropriated and are available in the Broken Arrow Municipal Authority (BAMA) fund. Account No. 020-5415-434-70-02 Project No. 185425 in the amount of $198,094.00.
Cost: $198,094.00
Prepared By: Anthony C. Daniel, Utilities Director
Reviewed...
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