Broken Arrow City Council
Meeting of: 11/21/2017
To: Mayor and City Council
From: Office of City Manager
Title:
title
Reject bid awarded to Defender Supply for the purchase of police vehicle lighting equipment and award the most advantageous bid to 911 Custom
End
Background:
Fourteen new police vehicles were approved for purchase during the August 15th, 2017 City Council meeting. A variety of police equipment is needed to outfit these new vehicles. Bids were requested and sought to purchase the equipment through the Logistics Division. Bids were solicited from several venders. Four vendors submitted bids.
During the City Council meeting of Nov. 7th, 2017, bids were reviewed and a bid was awarded to Defender Supply. On November 9th, 2017 the Logistics Division subsequently generated Purchase Order #99671 to facilitate payment to Defender Supply. On Nov. 14th, 2017 a company official wrote the Logistics Division and stated that Defender Supply would not be able fulfill the purchase order. Written correspondence substantiating this is attached.
The police department asks that the bid to Defender Supply be rejected and that the bid be awarded to 911 Custom.
The lowest bid for the equipment which met specifications is from 911 Custom and is recommended for purchase. Fleet will be able to accommodate equipment installation without substantially affecting overall service. Installation services will be reevaluation during future vehicle outfitting needs.
Funds have been appropriated and are available in Police Sales Tax Fund Capital Outlay for the purchase of the police vehicle equipment. Staff recommends that the most advantageous bid be awarded to 911 Custom.
Cost: $92,068.34
Prepared By: Brandon C. Berryhill, Chief of Police
Reviewed By: Police Department
Finance Department
Legal Department
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