Broken Arrow City Council
Meeting of: 09-19-2017
To: Mayor and City Council
From: Development Services Department
Title:
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Consideration, discussion, and possible approval of and authorization to execute a Professional Service Agreement with Halff Associates, Inc. for the review and update to the City's Comprehensive Plan (Vision 40)
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Background:
The City's Comprehensive Plan Consultant selection committee received eight proposals from various regional and national Consultant groups and interviewed four. Upon the recommendations of the committee and staff and after lengthy negotiations, the City has agreed to enter into a 20+ month contract with Halff Associates, for updating and preparing the City's new Comprehensive Plan, -- Vision 40.
This proposed contract with Halff Associates is scheduled to commence in October and will take approximately 20+ months to complete. The Contract is for Consultant Services provided by a team of consulting firms, sub-contracting with Halff Associates and performing work as specified within the Scope of Services.
Funding for this project will be provided through the Capital Improvements Program of the Sales Tax Capital Improvement Fund (STCI) over the next two years. The entire project will be completed in three primary phases and is projected to cost up to $ 332,585.00. Funding for the first phase has been appropriated this year in STCI, while future phases and funding will proceed after July 2018, subject to annual appropriation.
It is agreed that the Consultant shall complete the duties, responsibilities and requirements as stated in Phase I and shall be compensated in the amount of $62,617.00 and up to $19,500.00 for project related expenses which shall be completed by June 30th, 2017. It is agreed that the Consultant shall complete the duties, responsibilities and requirements as stated in Phase II and be compensated in the amount of $140,888.00...
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