Broken Arrow City Council
Meeting of: 09-05-17
To: Mayor and City Council
From: Parks and Recreation Department
Title:
title
Approval of and authorization to execute a Promotional License on City Property allowing Cox Communications to host the 2017 Cox Community Concert Event at the City’s Chisholm Trail Park (Events Park)
End
Background:
Cox Communications will be hosting the Cox Community Concert at Chisholm Trail Park, Friday, Sept. 22nd, 2017 from 7:00 p.m. until approximately 11:00 p.m. Twelve thousand free tickets are now available at all Broken Arrow and Tulsa area Cox Solutions Stores on a first come, first served basis. In addition, fans are asked to donate a non-perishable food item for each ticket. All food donations will benefit Broken Arrow Neighbors.
Setup for the event will begin at 8:00 a.m. on Thursday, September 21st and continue until opening. Gates will open to the public at 5:00 p.m. September 22nd and the event will conclude at approximately 11:00 p.m. that same day. Headlining for the event will be Multi-Platinum recording artist Josh Turner. Also joining him on stage will be Lanco and local talent Thomas Martinez.
Some of Tulsa’s favorite food trucks will be on site offering food, beer and soft beverages for purchase. A percentage of all food and beverage sales will be donated to Cox Charities, an employee funded foundation that funds community and education grants throughout Northeastern Oklahoma. Guests are encouraged to bring lawn chairs or blankets to the performance as no seating will be provided.
The City will be playing an active role in the planning and hosting of this event. The Special Events Committee in their meeting of July 20th recommended approval of the request for Special Event permit.
Cost: $6,100 (estimated)
Prepared By: Vaunda Olivera, Community Events Manager
Reviewed By: Parks and Recreation
Development Services Department
Fire Department
Police Department
General Services
Streets and Stormwater Department
Assistant City Manager - Operations
Approved By: Michael Spurgeon, City Manager
Attachments: Promotional License Agreement
Detailed Cost Estimate (Appendix A)
Site Plan
Recommendation: Approve the Promotional License on City Property allowing Cox Communications to host the 2017 Cox Community Concert Event.