Broken Arrow City Council
Meeting of: 07/03/2017
To: Mayor and City Council
From: Parks and Recreation Department
Title:
title
Approval of and authorization to execute an annual Parks and Recreation Use Agreement between the City of Broken Arrow and the Broken Arrow Community Playhouse
End
Background:
The attached use agreement grants a non-exclusive license to allow Broken Arrow Community Playhouse (BACP), a registered non-profit organization, to use the Main Place Playhouse which is located at 1800 S. Main Street in Broken Arrow. No significant changes have been made to this year’s annual agreement. The utility expenses have been approved in the Parks and Recreation Department’s operational budget for fiscal year 2018.
Highlights of the Use Agreement are as follows:
• City agrees to pay for the electrical and natural gas costs of the Premises during the full term of the Agreement which shall not exceed $14,200.00 per fiscal year.
• BACP will manage all scheduling and third party reservations for the Premises.
• BACP shall maintain, replace or repair any minor maintenance item that is considered routine in nature for the Premises and the City shall maintain, replace or repair any major maintenance item that is not considered routine in nature for the Premises.
• BACP shall perform all custodial duties for the Premises as needed, and on regular basis to ensure cleanliness of the facility.
• BACP shall supply commercial dumpster service at BACP expense.
• BACP’s term for usage will commence upon approval and end on June 30, 2018.
Cost: Up to $14,200.00 per fiscal year.
Prepared By: Thor Rooks, Recreation Manager
Reviewed By: Finance Department
General Services
Assistant City Manager - Operations
Legal Department
Approved By: Michael L. Spurgeon, City Manager
Attachments: BACP Signed Contract 2017-18
Recommendation:
Approval of and authorization to execute an annual Parks and Recreation Use Agreement between the City of Broken Arrow and the Broken Arrow Community Playhouse
SJE/mtr