Broken Arrow City Council
Meeting of: 10-06-2015
To: Mayor and City Council
From: Office of the City Manager
Title:
title
Approval to waive formal competitive bidding, and approval to purchase CISCO Smartnet Maintenance Services from Chickasaw Telecom for computer network infrastructure and Voice Over Internet Protocol system functions, pursuant to the State contract
End
Background:
The City’s computer network infrastructure and Voice Over Internet Protocol system functions through the use of CISCO equipment. This equipment is serviced through annual maintenance services offered by CISCO referred to as Smartnet. Staff proposes that the Smartnet maintenance services be renewed through Chickasaw Telecom, a provider of the service through a state contract for CISCO products.
Section 2-27 of the Broken Arrow Code addresses exceptions to competitive bidding. The Code provides that competitive bidding is not required for supplies, materials, equipment or contractual services when purchased at a price not exceeding a price set by the state purchasing agency or any other state agency authorized to regulate prices for things purchased by the state. This particular service is available through the state contract. Sufficient funds were budgeted for this expenditure in this year’s budget. Staff recommends that the Council approve the purchase of CISCO Smartnet Maintenance Services from Chickasaw Telecom.
Cost: $51,666.01
Prepared By: Russell M. Gale, Human Resources Director
Reviewed By: Human Resources
Finance Department
Legal Department
Assistant City Manager
Michael L. Spurgeon, City Manager
Approved By: Michael L. Spurgeon, City Manager
Attachments: Chickasaw Quote
Recommendation:
Approval to waive competitive bidding and approve the purchase of CISCO Smartnet Maintenance Services from Chickasaw Telecom for computer network infrastructure and Voice Over Internet Protocol system functions, pursuant to the State contract.