Broken Arrow City Council
Meeting of: 12-15-2015
To: Mayor and City Council
From: Office of the City Manager
Title:
title
Approval to purchase Granicus Electronic VoteCast system for Legislative Management Suite
End
Background:
The City has been using the Granicus suite of applications since 2009 and recently began using Legistar by Granicus for agenda creation. With technological changes that have occurred over the years we are now able to streamline the flow of the Council Meetings by implementing an Electronic Voting system. The VoteCast system allows Touch screen voting displays, a digital speaker queue, Vote and Roll Call automation and Reviewing paperless agenda packets.
Section 211 of the E-Government Act of 2002 amended the Federal Property and Administrative Services Act to allow for "Cooperative Purchasing." Cooperative Purchasing allows for the Administrator of General Services to provide states and localities access to certain items offered through the General Services Administration's (GSA's) Federal Supply Schedule 70, Information Technology (IT), and Consolidated (formerly Corporate Contracts) Schedule contracts, containing IT Special Item Numbers (SINs). The information technology available to state and local governments includes automated data processing equipment (including firmware), software, supplies, support equipment, and services.
Section 2-27 of the Broken Arrow Code addresses competitive bidding requirements for supplies, materials, equipment or contractual services. This Section also allows for exemptions to competitive bidding. Subsection (b)(5) provides that competitive bidding is not required for supplies, materials, equipment or contractual services when purchased at a price not exceeding a price set therefore by the state purchasing agency or any other state agency authorized to regulate prices for things purchased by the state or from purchasing consortiums. The GSA is considered to be a consortium and as such, this purchase without bidding is appropriate.
Funds have been appropriated and are available in the STCI Fund.
Cost:
Prepared By: Russell M. Gale, Human Resources Director
Reviewed By: Human Resources Department
Utility Department
Finance Department
Legal Department
Approved By: Michael L. Spurgeon, City Manager
Attachments: First Amendment to Site Use/Lease Agreement
Memorandum of Amended Site Use/Lease Agreement
Recommendation:
Approve and Authorize Execution of the Amendments