Broken Arrow City Council
Meeting of: 03-07-2017
To: Mayor and City Council
From: Fire Department
Title:
title
Approval to waive formal competitive bidding and approve the purchase of two LifePak 15 cardiac monitors from Physio-Control, Inc. as bid pursuant to the Oklahoma Statewide Contract SW300 and authorization to surplus two LifePak 12 monitors and authorize trade-in as a credit for the Fire Department
End
Background:
The Fire Department has budgeted for the purchase of two LifePak 15 cardiac monitors. Funds for this purchase are available in the Fire Public Safety Sales Tax Fund in the amount of $84,000.00.
These cardiac monitors will be purchased under the Oklahoma Statewide Contract for Automated External Defibrillators, number SW300. All State Departments, Boards, Commissions, Agencies and Institutions, as well as Counties, School Districts and Municipalities may purchase equipment from this contract. Pricing under this contract is good until March 31, 2017.
Sections 2-27 of the Broken Arrow Code addresses exceptions to formal competitive bidding. It provides that supplies, materials, equipment or contractual services can be purchased at a price not exceeding a price set by the state purchasing agency or any other state agency authorized to regulate prices for things purchased by the state, then formal bidding is not required. Utilization of the state contract in this case is more advantageous than bidding the product.
Base pricing and selected options for these cardiac monitors are reflected in the attached bid tabulation. The Fire Department recommends the state bid from Physio-Control as the most advantageous bid. As part of their bid, the vendor, Physio-Control has included a credit of $13,000.00 for trading-in the two obsolete cardiac monitors, which the new units will replace.
Staff recommends purchasing two LifePak 15 cardiac monitors from Physio-Control, inc. off of State Contract SW300 and declaring two obsolete LifePak 12 cardiac monitors surplus.
Cost: $72,012.82
Prepared By: Ryan Lawson, Major
Reviewed By: Fire Department
Legal Department
Finance Department
Human Resources Department
Assistant City Manager - Administration
Approved By: Michael L. Spurgeon, City Manager
Attachments: SW300 - 2016 Renewal - Addendum#23
LifePak 12 Surplus 2017
Physio-Control LifePak 15 Quote - 2017
Physio-Control SW300 - Bid Tabulation - 2017
Recommendation:
Waive formal competitive bidding and approve the purchase of two LifePak 15 cardiac monitors from Physio-Control as bid pursuant to Oklahoma Statewide Contract SW300 and declare two LifePak 12 cardiac monitors surplus and authorize trade in as a credit.