Broken Arrow City Council
Meeting of: 03/21/2017
To: Mayor and City Council
From: Parks and Recreation Department
Title:
title
Approval of and authorization to execute a Parks and Recreation Use Agreement between the City of Broken Arrow and the Broken Arrow Rugby Football Club for the use of a specified area of the Events Park
End
Background:
The attached use agreement grants a non-exclusive license to allow Broken Arrow Rugby Football Club (BARFC) to use the Events Park and more particularly described as the area depicted in Exhibit A of the attached use agreement (Premises). The use of the Premises is to allow BARFC, a non-profit organization, to operate a youth rugby league.
Use agreement highlights include:
• BARFC will not be permitted to schedule use of the Premises to third party users.
• BARFC will pay the City a user fee of five dollars ($5.00) per game and per two-hour period for scrimmages, tryouts, camps, clinics, and training sessions.
• BARFC will supply, solely at their own expense, all necessary equipment and supplies to operate a rugby league.
• BARFC will not be permitted to store supplies or equipment on Premises.
• BARFC will supply paint for field lines and mark said lines throughout the life of the contract.
• BARFC has been made aware of and fully accepted that future improvements to the Premises, such as playground, restroom, and shelters, may require BARFC to relocate the playing field during the life of this contract.
BARFC’s term for usage will commence upon approval and end on December 31, 2017.
Cost: $0
Prepared By: Thor Rooks, Recreation Manager
Reviewed By: Finance Department
Legal Department
Assistant City Manager
Approved By: Michael L. Spurgeon, City Manager
Attachments: Signed BARFC Use Agreement 2017
Recommendation:
Approve the Parks and Recreation Use Agreement for the Broken Arrow Rugby Football Club for the use of the Events Park and authorize its execution
SJE/mtr