Broken Arrow Municipal Authority
Meeting of: 1-03-2017
To: Chairman and Authority Members
From: Department of Utilities
Title:
title
Consideration, discussion, and possible approval of bids received and award of lowest responsible bid to Premier Truck (#2) for the purchase of one 66,000 gross vehicle weight (GVW) Tractor Trailer Cab and Chassis for the Lynn Lane Waste Water Treatment Plant
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Background:
The Lynn Lane Waste Water Treatment Plant currently utilizes two tractor trailers to haul dewatered biosolids to the landfill for disposal. The mileage to drive to the landfill is approximately 32 miles each way. Tractor Unit #0602 is a 2006 International model, with over 108,000 miles. During the past three years, this tractor has been unreliable and out of service due to repairs. Current life to date costs, excluding oil, tires and fuel, are $31,000.00. Down time in the Bio-solids process due to repair/maintenance, including overtime, breakdowns on the road and at the landfill, exceed 900 hours. The International model has issues with the turbo-charger, transmission, transmission shifter and numerous sensor equipment problems.
Bid packets were sent to nine vendors and five bids were received. The Fleet Maintenance Division and Utilities staff evaluated the bids and identified the bid from Premier Truck #2 for the supply of one Freightliner tractor cab as being the lowest responsible bid. The tractor cab meets specifications and comes with the 2 year, 250k warranty.
The lowest bid received is from Summit Truck. Based on past history, both the engine and electronics have proven to be unreliable. Excessive down time has been associated with the International engine and chassis across all lines. The down time was documented in a previous fact sheet on 11/1/16 for the purchase of a 56,000 GVW chassis. Therefore, due to these previous issues with Summit Truck products, staff recommends that the Authority award the bid to Premier Truck # 2 as the lowe...
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