Broken Arrow City Council
Meeting of: 09-20-16
To: Mayor and City Council
From: Department of Engineering and Construction
Title:
title
Approval of the selection of Selser-Schaefer Architects and authorization to negotiate a Professional Consultant Agreement for Concept Design of The Center for Arts, Innovation, and Creativity in the Rose District (Project No. 161715)
End
Background:
The ArtsOk Regional Arts Alliance of Broken Arrow and the City of Broken Arrow are jointly working to design and eventually construct a Center for Arts, Innovation and Creativity facility located in the Rose District in downtown Broken Arrow. The proposed Center for Arts, Innovation and Creativity facility will be an approximately 15,000-30,000 square-foot, two-story building with capacity for expansion to three stories. The exterior treatment is expected to be compatible with the existing Rose District. The building will possibly house studios, galleries, classrooms, workshops, and performance venues for visual arts (drawing and painting, photography, sculpture, glassblowing, ceramics), performing arts and culinary arts.
The Advisory Committee that oversees this project on behalf of the ArtsOK Regional Arts Alliance of Broken Arrow has established a Subcommittee along with members of the City of Broken Arrow staff and a representative of the Downtown Advisory Board \ Main Street Merchants Association to select a registered professional architectural firm to design the desired facility. Letters of Interest (LOI) were solicited on May 5, 2016, with a due date of May 20, 2016. Staff received Letters of Interest from 24 architectural firms. The Subcommittee sent out Requests for Proposals (RFP’s) to the 24 firms that responded to the LOI on June 15, 2016. By July 14, 2016, the due date to respond to the RFP, 14 firms provided the requested proposals. The Subcommittee reviewed and evaluated the Proposals and has ranked the 14 responding firms based upon a pre-determined scoring system. The 4 top-ranked firms were invited to interview with the Subcommittee on August 29, 2016. Following the interviews, the Subcommittee ranked the shortlisted firms and have identified Selser Schaefer Architects as the preferred professional architect firm.
The Subcommittee has presented the selection to the ArtsOK Regional Alliance of Broken Arrow Advisory Committee and the Downtown Advisory Board, both of which recommend that the City Council approve the selection of Selser Schaefer Architects to prepare the Concept Design for The Center for Arts, Innovation, and Creativity. Following City Council approval of the A/E selection, Engineering and Construction Department staff will negotiate a Professional Consultant Agreement with Selser Schaefer Architects for a Concept Design. The agreement will be presented to the City Council for approval and authorization to execute at the second meeting in October.
Design and construction of this project will be funded through Vision 2025 Surplus Funds, Public Buildings Proposition of the 2014 General Obligation Bond, and private donations.
Funding for the Concept Design will be from Vision 2025 Surplus Funds
Cost: To be determined
Prepared By: Alex M. Mills, P.E., Director of Engineering and Construction
Reviewed By: Economic Development Coordinator
Development Services Department
Finance Department
Assistant City Manager-Operations
Legal Department
Approved By: Michael L. Spurgeon, City Manager
Attachments: None
Recommendation: Approve architect selection and authorize a Professional Consultant Agreement with Selser Schaefer Architects to be negotiated.