Broken Arrow City Council
Meeting of: 09-20-2016
To: Mayor and City Council
From: Office of the City Manager
Title:
title
Approval of bids received, award to John A. Marshall Company as the lowest responsible bid, and approval of and authorization to execute agreement for the purchase of new furnishings for the City Manager's office, lobby and reception area in City Hall
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Background:
As a continuation of the City Hall renovation effort, the City Manager's office, City Hall lobby and Reception area require new furniture and fixtures to accommodate the recent modernization of the facility. This project includes remodeling the City Manager's office, the addition of a second Assistant City Manager's office, a new Audio/Visual room to better interface with the public and the media, a new Economic Development Coordinator's office, as well as a new Communications Director's office and the incorporation of a new Tourism Director's office.
On August 31, 2016, the City opened bids on the proposed city hall furniture renovations. The City received six (6) bids for the furniture specified along with individual delivery schedules. The City requested that the Vendor's supply a delivery schedule along with their individual sealed bids. We stated that delivery time may be considered in the selection and award of the Purchase Order contract. Of the six bids received, four (4) did not acknowledge the addenda that was sent, two (2) did not execute the bid documents properly and two (2) did not submit a satisfactory delivery schedule. Only one (1) submitted a responsive bid along with a satisfactory delivery schedule.
John A. Marshall Company submitted the lowest and most responsible bid in the amount of $27,525 with a delivery schedule of 42 days. However, a review of the bids received indicates some significant degree of variance with respect to one (1) specific item, the Table/Conference chairs. Th...
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