Broken Arrow City Council
Meeting of: 09-06-16
To: Mayor and City Council
From: Engineering and Construction Department
Title:
title
Consideration, discussion, and possible approval to reject bids and re-advertise bids on a construction contract for Leisure Park I Mill and Overlay (Project No. ST1509), and find that both the rejection of bids and re-advertising is in the best interest of the citizens of Broken Arrow and the State of Oklahoma
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Background:
Leisure Park I Mill and Overlay is a 2011 General Obligation Bond project. Leisure Park I addition has approximately 6,700 feet of asphaltic concrete and 13,800 feet of Portland cement concrete streets that are badly deteriorated. The asphalt street mill and overlay was designed in-house by Engineering and Construction Department. The Streets and Stormwater Department will patch the Portland cement concrete streets.
The project was advertised for bids on June 29 and July 6, 2016. Bids were opened on July 21, 2016, and three (3) bids were received. The Certified Bid Tabulation is attached. The low bidder was H&G Paving, with a proposal of $621,112.00. The engineer's estimate was $1,032,940.00. However, the low bidder did not acknowledge Addendum No. 1 to the bid documents, issued on July 18, 2016, due to an error in the bidding process.
Addendum No. 1 to the bid documents was distributed electronically by e-mail to planholders on July 18, three days before bid opening. The addendum included instructions to include aggregate base in the unit price bid for curbs and gutters, and added a bid item for solid slab sodding. A new bid proposal form was included in the addendum. Acknowledgements of receipt of Addendum No. 1 were requested, but H&G Paving did not receive the revised bid form. E&C staff were not aware that the addendum was not received until the day of the bid opening. As a result, H&G did not submit a bid on the solid slab...
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