Broken Arrow City Council
Meeting of: 08-02-16
To: Mayor and City Council
From: Engineering and Construction Department
Title:
title
Review of bids received and award of the lowest responsible bid to H&G Paving, finding that a minor technical bidding error should be waived, and approval of and authorization to execute a public construction contract for Leisure Park I Mill and Overlay (Project No. ST1509)
End
Background:
Leisure Park I Mill and Overlay is a 2011 General Obligation Bond project. Leisure Park I addition has approximately 6,700 feet of asphaltic concrete and 13,800 feet of Portland cement concrete streets that are badly deteriorated. The asphalt street mill and overlay was designed in-house by Engineering and Construction Department staff. The design resulted in an overall project savings on the order of $100,000. The Streets and Stormwater Department intend on performing the patchwork of the Portland Cement concrete streets later this fall.
The project was advertised for bids on June 29 and July 6, 2016. Bids were opened on July 21, 2016, and three (3) bids were received. The Certified Bid Tabulation is attached. The lowest responsible bidder was H&G Paving, with a proposal of $621,112.00. The engineer's estimate was $1,032,940.00.
Addendum No. 1 to the bid documents was distributed electronically by e-mail to planholders on July 18, three days before bid opening. The addendum included instructions to include aggregate base in the unit price bid for curbs and gutters, and added a bid item for solid slab sodding. A new bid proposal form was included in the addendum. Acknowledgements of receipt of Addendum No. 1 were requested, but H&G Paving did not receive the revised bid form. Microsoft Office Outlook sent the non-delivery notification to Engineering and Construction Administrative Assistant's "Clutter" box. As a result, we were not aware that it was not received ...
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