Broken Arrow City Council
Meeting of: 10-21-2025
Title:
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Approval of and authorization to purchase one (1) Ford Expedition from Vance Country Ford pursuant to the Oklahoma State purchasing contract SW0035 for the Engineering Department
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Background:
The approved Fiscal Year 2026 Budget included funding for one (1) new Ford Explorer sport utility vehicle for the Stormwater Division of the Engineering Department. Staff has determined that a transfer of that funding to the Engineering Division and the purchase of a larger SUV would better serve the needs of the department and thus is requesting to purchase (1) Ford Expedition instead of the aforementioned Explorer. This vehicle will be utilized to provide services for the infrastructure assets of the City of Broken Arrow. This acquisition is identified under Project Number 2652030 in the Vehicle Replacement Fund, Fund 329, of the FY2026 budget with $52,000 allocated for the purchase of a Ford Explorer. The department will transfer the original funding to the Engineering Division in addition to a budget transfer in the amount of 10,000 from another project with surplus funding to cover the cost overrun for this purchase.
To maximize resources and achieve cost efficiencies, staff recommends procuring the vehicle through the Oklahoma Statewide Contract SW0035. This contract allows municipal agencies across Oklahoma to purchase vehicles at pre-negotiated state contract pricing, eliminating the need for a separate bid process while providing substantial cost and administrative savings. Utilizing State Contract SW0035 ensures compliance with budgetary constraints while securing a durable, high-quality asset for the Utilities Department.
Section 2-27(b)(5) of the Broken Arrow Code of Ordinances provides an exception to the competitive bidding process for supplies, materials, equipment, or contractual services purchased at a price not exceeding that set by the state purchasing agency, any other state agency a...
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