Broken Arrow Municipal Authority
Meeting of: 06-16-2025
Title:
title
Award the most advantageous bid to Ellsworth Construction and Apac-Central, Inc. as the primaries, and award Greenhill Concrete as a back-up vendor for asphalt as needed
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Background:
The Purchasing Division prepared Bid #25156 for asphalt materials and distributed the request to five (5) vendors. In addition to being sent directly to vendors, the bid was also publicly advertised in the Tulsa World and posted on the City of Broken Arrow’s website. Bids were opened on May 23, 2025, and the City received four (4) responses from Apac Central Inc., Asphalt Cowboys, Greenhill Concrete, and Ellsworth Construction.
City staff recommends awarding the primary contract to Ellsworth Construction and Apac Central Inc., as primaries, with Greenhill Concrete designated as a backup vendor. This will ensure asphalt availability as needed and provide flexibility to select a vendor based on availability and pricing at the time of purchase. The funding source will be various funds as this bid is for multiple departments and will be charged accordingly.
Cost: As bid per unit pricing, as needed
Funding Source: Various funds
Requested By: Ryan Baze, Maintenance Services Director
Approved By: City Manager’s Office
Attachments: Bid tab for bid #25.156 APAC Central Bid Doc’s, Greenhill Concrete Bid Doc’s, and Ellsworth Construction Bid Doc’s.
Recommendation:
recommend
Award the most advantageous bid to Ellsworth Construction and Apac-Central Inc. as primaries with Greenhill Concrete designated as a back-up vendor for asphalt as needed
.
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