Broken Arrow City Council
Meeting of: 12-01-2015
To: Mayor and City Council
From: Office of the City Attorney
Title:
title
Consideration, discussion and possible approval of the Revised City of Broken Arrow Purchasing Manual
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Background:
On November 2, 2010, the Broken Arrow City Council approved the City of Broken Arrow Purchasing Manual. The Purchasing Manual was developed to promote and maintain the integrity of the purchasing process and give clear guidelines to Council, Staff and vendors involved in the process. The Manual provides policies and procedures that gave clear direction and accountabilities that comply with State statutes and City ordinances.
Staff periodically reviews City Manuals, including the City's Purchasing Manual for necessary revisions. The proposed changes are attached for the Council's review. First, as explained in the "Introduction," all references to the "City" shall be understood to include all funds of the Broken Arrow Municipal Authority (BAMA) and the Broken Arrow Economic Development Authority (BAEDA). This change should clarify that the Purchasing Manual is applicable to BAMA and BAEDA as well as the City.
Second, a section was added to "Purchases in General" which explains the City may make purchases from the State Contract and other purchasing consortiums without the need for competitive bidding. The State and the other purchasing consortiums have accomplished the competitive bidding process, thereby streamlining the purchasing process for the State of Oklahoma and various political subdivisions. In this particular section, there is included a caveat that Department Directors should be actively involved in the process to ensure that items purchased from the State Contract cannot be acquired at a better price than if bids were let and awarded.
Third, the section, "Contracts in General" has been amended to allow Department Di...
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