Broken Arrow City Council
Meeting of: 06-16-2025
Title:
title
Approve and authorize execution of a 3-year Promotional License agreement with Scotfest, Inc., including participation in cost sharing of shuttle services to be utilized at Scotfest 2025
End
Background:
Scotfest is an authentic Scottish festival and a celebration of Scottish, Irish and Celtic culture. This amazing event consists of folk, roots, rock & pop music, highland athletics, pipes & drums, highland and Irish dance. Whisky tastings, vendors and a great selection of beer and food from the Scottish, Irish and British homelands.
The festival is always held on the third weekend in September in the Broken Arrow Events Park. With current construction activities occurring in Broken Arrow Events Park, Scotfest will celebrate its 45th year at Central Park. This years Scotfest will take place September 19,2025 through September 21, 2025.
To further strengthen and enhance the partnership between Scotfest and the City of Broken Arrow, the approval of a 3-year agreement will ensure continued success for the community. This promotional license agreement is eligible for two (2) additional renewals if all requirements of the agreement have been satisfied.
Due to the temporary re-location, patrons will continue to utilize Northeastern State University (NSU) for parking. To facilitate event goers to and from the event, Scotfest will be providing a shuttle service to and from Central Park and NSU.
As a result of the temporary re-location and the need to provide shuttle services for the event, staff recommends approval to participate in cost sharing of shuttle services for 2025 only in the amount up to $6,000. Funds would be utilized from the operating budget of the Convention & Visitors Bureau-Visit BA (Acct# 2271700-530870).
Cost: Up to $31,000 in Visit Broken Arrow Grant Funding
Funding Source: Fund 227
Requested By: Rocky Henkel, Community Development Director
Approved By: City Manager's Office
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