Broken Arrow City Council
Meeting of: 05-17-16
To: Mayor and City Council
From: Department of Engineering and Construction
Title:
title
Approval of and authorization to pay additional cost of oversight of the Non-Participating Costs of the Midway Road and East 101st Street Project (Project No. STPY-173D(177)UR, State Job No. 28905(04)), and seek reimbursement from the other local entities
End
Background:
Since 2010, the Oklahoma Department of Transportation (ODOT), the City of Coweta, Wagoner County, and the City of Broken Arrow have been working on the Midway Road and East 101st Street project to improve the arterial streets leading from State Highway 51 and the Muskogee Turnpike to the new Armed Forces Reserve Center (AFRC) on 101st Street east of Midway Road. Now ODOT is preparing to start construction and has engaged Garver L.L.C. to inspect the work. At its March 1, 2016 meeting, the City Council approved payment of the City's share of the non-participating cost (Rural Water District No. 4 [RWD#4] relocation in kind). After receiving the proportional shares from Coweta, Wagoner County, and RWD#4, ODOT is now invoicing Broken Arrow, the local sponsor, for additional costs in the amount of $3,323.73 for Garver's inspection of the RWD#4 relocation and upgrade. In order to expedite the project and avoid a long delay in the start of construction, Staff recommends that the City, as the Sponsor of the Project, pay the additional invoice and collect the other local entities' shares as reimbursements.
A copy of the ODOT invoice and a spreadsheet showing the division of the additional cost are attached. Monies are available in the Sales Tax Capital Improvement Fund.
Cost: $3,323.73 ($2,664.54 to be reimbursed by others)
Prepared By: Jeff Bigby, Acting Director of Engineering and Construction
Reviewed By: Finance Department
Assistant City Manager - Operati...
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