Broken Arrow City Council
Meeting of: 07-03-2018
Title:
title
Approval of and authorization to execute a Project Agreement between The Oklahoma Department of Transportation (ODOT) and the City of Broken Arrow for the Broken Arrow: Main Street Bicycle Facilities (Project No. 166026)
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Background:
The City of Broken Arrow (COBA) applied for the Federal Fiscal Year (FFY) 15-16 Surface Transportation Program (STP) Transportation Alternatives Program (TAP) funds for design and construction of the Broken Arrow Main Street Bikeway, which is a combination of bikeways (striped bike lanes along streets), signed routes (bicycle symbols and signage to encourage vehicles and bicycles to share the road), and trails (off-street trails). This agreement was originally considered and approved by the COBA City Council at the May 1, 2018 meeting. After it was approved, and sent to the Oklahoma Department of Transportation (ODOT) for their signature, we were notified that some changes were required to the agreement before it was executed by them. The first change is in the total anticipated construction cost, which is now $660,708.00 (versus $529,495.00 in 1st agreement). This change is the result of a shift from a 6% maximum inspection fee to 20% maximum inspection fee, and several items that were missed on the original construction estimate. ODOT inspection is required for projects approved for TAP funding. The second change is in the TAP funding, which now will not exceed $340,221.00 (versus $362,902.00 in 1st agreement). This change is needed because the federal funds were not shown accurately in the ODOT system for the original agreement. These two changes result in COBA funds required of $320,487.00 (versus $166,593.00 in the 1st agreement). The total increase in required COBA funds is $153,894 due to the changes described above. With this ODOT agreement, the COBA agrees to ODOT bidding and construction management of the construction contract. After ODOT receives this ...
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