Broken Arrow City Council
Meeting of: 09-16-2025
Title:
title
Consideration, discussion, and possible termination of Contract Number ST23310 with Ellis Concrete Construction, LLC on the Meadow Heights Concrete Panel Replacement and Repair
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Background:
Project Background
Meadow Heights Concrete Panel Replacement and Repair is a 2018 General Obligations Bond (GOB) project. The GOB issue calls for neighborhood street rehabilitation projects throughout the City of Broken Arrow (COBA). The Meadow Heights Concrete Panel Replacement project was originally awarded to Ellis Concrete Construction, LLC (hereinafter "Contractor"), on March 13, 2025, at a bid award of $1,495,084.75 and a contract length of 150 days. The engineer's estimate for this project was $1,873,845.50, with the next lowest bidder at $1,558,000.00. The Notice to Proceed was issued on Tuesday, May 27, 2025, and the estimated substantial completion date is Friday, October 24, 2025.
Breach of Contract
Throughout the execution of this Contract, the Contractor has continually exhibited neglect towards its responsibilities, including repeated violations of the contract specifications and requirements. These issues were documented and relayed to the Contractor through various means, including but not limited to, progress meetings, informal email transactions, verbal on/offsite interactions (in person and over the phone), formal letters, and a Stop Work Notice.
A summary of the issues encountered during this project is set forth below. These details support the ultimate recommendation by City Staff to terminate this contract.
Performance Deficiencies
These issues were addressed with the Contractor by the Contract Administrator ("CA") during site visits, by the Construction Division Manager during progress meetings, and observed by other City staff when issuing the Stop Work Notice on August 20, 2025:
1. The Contractor has repeatedly complained of the plans and specifications being inadequate.
o City's ...
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