Broken Arrow City Council
Meeting of: 09-02-2025
Title:
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Approval of and authorization to purchase one (1) Ford F-550 4X4 Class 5 Service Truck from Vance Country Ford pursuant to the Oklahoma State purchasing contract SW0035 for the Street & Stormwater Department
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Background:
Funds have been approved for the purchase of one (1) new F-550 4x4 Class 5 service truck for the Sign Shop Division of the Streets & Stormwater Department This vehicle is designed for the service and installation of roadway signage throughout the City of Broken Arrow. This acquisition is identified under Project Number 2653140 in the FY2026 budget with $131,000 allocated for the purchase. An additional $500.00 has been requested as budget transfer from another vehicle project with surplus funds to cover the cost overrun.
To maximize resources and achieve cost efficiencies, staff recommends procuring the vehicle through the Oklahoma Statewide Contract SW0035. This contract allows municipal agencies across Oklahoma to purchase vehicles at pre-negotiated state contract pricing, eliminating the need for a separate bid process while providing substantial cost and administrative savings. Utilizing State Contract SW035 ensures compliance with budgetary constraints while securing a durable, high-quality asset for the Parks Department.
Section 2-27(b)(5) of the Broken Arrow Code of Ordinances provides an exception to the competitive bidding process for supplies, materials, equipment, or contractual services purchased at a price not exceeding that set by the state purchasing agency, any other state agency authorized to regulate prices, or from purchasing consortiums.
In addition, Section V.d of the Broken Arrow Purchasing Manual authorizes purchases from "the state contract or other purchasing consortiums," noting that such purchases eliminate the need for formal competitive bidding. State contract pricing qualifies under both the Code of Ordinances and the Purchasing Manual.
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