Broken Arrow Municipal Authority
Meeting of: 10-07-2025
Title:
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Approval of and authorization to purchase one (1) Ford F-150 4X4 crew cab pickup from Vance Country Ford pursuant to the Oklahoma State purchasing contract SW0035 for the Utilities Department
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Background:
Funds have been approved for the purchase of one (1) new F-150 4x4 pickup for the Water Distribution Division of the Utilities Department. This vehicle will be utilized for line locating operations for the City of Broken Arrow. This acquisition is identified under Project Number 2654030 in the FY2026 budget with $65,000 allocated for the purchase of a Ford Expedition 4X4, however staff has indicated that a half ton pickup upfitted with a service shell will better serve the intended purpose for the new line locate crew.
To maximize resources and achieve cost efficiencies, staff recommends procuring the vehicle through the Oklahoma Statewide Contract SW0035. This contract allows municipal agencies across Oklahoma to purchase vehicles at pre-negotiated state contract pricing, eliminating the need for a separate bid process while providing substantial cost and administrative savings. Utilizing State Contract SW0035 ensures compliance with budgetary constraints while securing a durable, high-quality asset for the Utilities Department.
Section 2-27(b)(5) of the Broken Arrow Code of Ordinances provides an exception to the competitive bidding process for supplies, materials, equipment, or contractual services purchased at a price not exceeding that set by the state purchasing agency, any other state agency authorized to regulate prices, or from purchasing consortiums.
In addition, Section V.d of the Broken Arrow Purchasing Manual authorizes purchases from "the state contract or other purchasing consortiums," noting that such purchases eliminate the need for formal competitive bidding. State contract pricing qualifies under both the Code of Ordinances and the Purchasing Manual.
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