Broken Arrow City Council
Meeting of: 08-04-2025
Title:
title
Approval of and authorization to execute the Tyler Technologies quote for Vendor Access
End
Background:
Staff has identified the need to implement Tyler Technologies' Vendor Access module to streamline vendor interactions, reduce manual data entry, and improve the accuracy and efficiency of procurement workflows. Vendor Access provides a secure, self-service portal that allows registered vendors to maintain their profiles, review current and historical transactions, and access key documents such as purchase orders, invoices, contracts, checks, and 1099s.
The module enables online vendor onboarding, electronic submission of invoices and bid proposals, and 24/7 access to procurement information, thereby decreasing staff workload and supporting the City's paper-reduction initiatives. When paired with the Bid Management component, Vendor Access also supports full online bidding, bid tracking, notifications, and enforcement of closing dates and addenda communications.
In addition, Vendor Access includes "punch-out" capabilities that allow City staff to shop directly on participating vendor websites-such as Dell, Staples, or Amazon-through the Requisition application. Items added to the vendor's cart populate directly into a Munis requisition upon checkout, ensuring all purchasing approvals and validations occur within Enterprise ERP and allowing approved purchase orders to be transmitted electronically to the vendor.
Staff recommends approval of the attached quote for implementation of the Vendor Access module. Implementing Vendor Access will streamline procurement operations, improve data accuracy, reduce manual processes, and expand vendor self-service capabilities.
Cost: $12,562
Funding Source: General and BAMA Operating Funds
Requested By: Cynthia S. Arnold, Finance Director
Approved By: City Manager Office
Attachments: Tyler Technologies Vendor Access Quote
Recommendation:
recommend
Appro...
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