Broken Arrow City Council
Meeting of: 05-17-2016
To: Mayor and City Council
From: General Services Department
Title:
Title
Approval of bids received and award of the most advantageous bid to Express Press to provide non-public safety uniform apparel purchases on a city wide basis
end
Background:
Due to a demand for a variety of uniform purchases (not rental) across all City Departments, the Logistics Division of the General Services Department requested and sought bids for City wide non-public safety uniform apparel purchases.
In order to get better pricing through volume and control over funds spent on uniform apparel, it is advantageous to secure city wide purchasing with a uniform apparel supply company. This gives Departments control over pricing and acquisition of apparel purchased. Individual Departments and the Purchasing Division will manage and approve orders of uniform apparel purchases through the Purchase Order System.
The bid is based on a guaranteed set price schedule, including delivery, on all the items in the vendor's supply catalog. This will be the primary source from which uniform apparel will be ordered. It does not replace the normal bidding and quoting process for single items costing over $2,500.00, nor does it lock the City into using the selected apparel supply company for items not in the catalog.
Bids were solicited from eight supply companies. Four bids were received. Two bids failed to provide the requested information necessary to evaluate the bid. The remaining two bids both offered apparel from the same supplier catalog with the low bid being Express Press which offered the largest discount of 30% with a $2 city logo embroidery charge. Staff recommends the bid be awarded to Express Press. The bid provides for a one-year agreement term with the option to renew annually for up four additional years based on available funding. Express Press does not require a signed agreement as the bid document will...
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