Broken Arrow Municipal Authority
Meeting of: 9-3-2024
Title:
title
Approval of and authorization to execute the second year of a three-year Enterprise Licensing Agreement with Environmental Systems Research Institute (ESRI) for software, products, and licenses
End
Background:
The City continues to use ESRI Desktop (ArcMap, ArcGIS Pro), Server (ArcGIS Server, ArcGIS Portal), and Cloud (ArcGIS Online) products, and previously secured an Enterprise Agreement in 2020. This agreement continues to provide the City with the latest software products that ESRI has to offer.
This software has become a critical and important element to other systems used by the City. Integrations exist with Tyler Munis Enterprise Asset Management's work orders which is utilized by numerous City departments; Tyler Energov which is used by Community Development; the new Public Safety system from CentralSquare-Zurcher. There is also a smaller requirement for Engineering's Project Management Software: PM Web.
The attached agreement represents an annual funding amount of $85,000 for three years, along with an annual subscription to the ArcGIS business analyst web app for $160. The total for three years is $255,480. There are also attached quotations for the second year of the referenced subscription.
The Enterprise Agreement Registration Form, provides for the termination by either party with 30 days written notice. The Agreement will not renew (or continue in effect) in any subsequent year that the City Council or BAMA fails to appropriate and encumber funds for this specific purpose. Also, it is anticipated there are sufficient unencumbered funds available to pay the entirety of this agreement if necessary.
Section 2-27 of the Broken Arrow Code of Ordinances provides for exceptions to formal competitive bidding. It provides for the purchase of supplies, materials, equipment or contractual services when purchased at a price not exceeding a price set by the state purchasing agency or ...
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