Broken Arrow City Council
Meeting of: 09-16-2025
Title:
title
Consideration, discussion, and possible termination of Contract Number ST23300 with Ellis Concrete Construction, LLC on the Brentwood Concrete Panel Replacement and Repair
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Background:
Project Background
Brentwood Concrete Panel Replacement and Repair is a 2018 General Obligations Bond (GOB) project. The GOB issue calls for neighborhood street rehabilitation projects throughout the City of Broken Arrow (COBA). The Brentwood Concrete Panel Replacement project received five bids, the lowest of which was Ellis Concrete Construction, LLC ("Contractor"). The project was awarded to Contractor on October 15, 2024, at a bid award of $1,249,907.50. Subsequently, a revision to the original plan set was made and a Change Order for $700,000.00 was added to the original contract amount. The current contract amount is $1,949,907.50 with a contract length of 207 days.
The first pre-construction meeting for the project was held on December 20, 2024, and the second pre-construction meeting occurred January 24, 2025. The reason for the two different pre-construction meetings was because of many questions and statements from Contractor that gave pause to the City of Broken Arrow Staff. It was determined that since this was their first contract, Contractor would be able to start on Feb 17, 2025. Contracts were issued on January 24, 2025. The Notice to Proceed was issued on Monday, February 17, 2025, and the completion date is Friday, 12 September 2025.
Breach of Contract
Throughout this project, the Contractor has continually exhibited neglect towards its responsibilities, including repeated violations of the contract specifications and requirements. These issues were documented and relayed to the Contractor through various means including, but not limited to, progress meetings, emails, verbal on/offsite interactions (in person and over the phone), formal letters, and a Stop Work Notice.
A summary of the issues en...
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