Broken Arrow City Council
Meeting of: 08-19-2025
Title:
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Approval of and authorization to purchase one (1) Ford F-250 Crew Cab 4x4 with Short Bed from Vance Country Ford pursuant to the Oklahoma State purchasing contract SW035 for Parks Department
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Background:
In alignment with the budgetary allocation in the Broken Arrow Vehicle Replacement Fund 329, funds have been approved for the purchase of a new F-250 Crew Cab 4x4 truck equipped with a standard short bed for the Parks Department. This acquisition is identified under Project Number 2660010 in the FY2026 Vehicle Replacement Plan.
To maximize resources and achieve cost efficiencies, the Maintenance Services Department recommends procuring the vehicle through the Oklahoma Statewide Contract SW035. This contract allows municipal agencies across Oklahoma to purchase vehicles at pre-negotiated state contract pricing, eliminating the need for a separate bid process while providing substantial cost and administrative savings. Utilizing State Contract SW035 ensures compliance with budgetary constraints while securing a durable, high-quality asset for the Parks Department.
Section 2-27(b)(5) of the Broken Arrow Code of Ordinances provides an exception to the competitive bidding process for supplies, materials, equipment, or contractual services purchased at a price not exceeding that set by the state purchasing agency, any other state agency authorized to regulate prices, or from purchasing consortiums.
In addition, Section V.d of the Broken Arrow Purchasing Manual authorizes purchases from "the state contract or other purchasing consortiums," noting that such purchases eliminate the need for formal competitive bidding. State contract pricing qualifies under both the Code of Ordinances and the Purchasing Manual.
Following a review of available options, the Maintenance Services Department recommends approval to purchase the F-250 Crew Cab 4x4 truck from Vance Country Ford in the amount of $53,345.00 thro...
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