Broken Arrow City Council
Meeting of: 09-15-2026
Title:
title
Approval of and authorization to execute a renewal of the Enterprise Enrollment Agreement and relevant Amendment with Microsoft Corporation for Microsoft software, products, and licenses through SHI
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Background:
The City continues to use Microsoft Server and Office products and enrolled in the Microsoft Enterprise program. The Enterprise Agreement allows Staff to simplify the Microsoft licensing process while providing city employees with the latest software products that Microsoft has to offer.
This is year 3 of our 3-year MS agreement. This renewal covers the period from September 1, 2026, through August 31, 2027. The Contract will not renew (or continue in effect) in any subsequent year that the City Council fails to appropriate and encumber funds for this specific purpose. Also, it is anticipated there are sufficient unencumbered funds available to pay the entirety of this agreement if necessary.
The city recently completed an amendment to our Microsoft Enterprise Agreement (EA).
The amendment accomplishes the following:
Aligns licensing counts with current staffing levels
Updates licenses mix to reflect our technology direction (e.g., M365 G3 adoption)
Ensures compliance with Microsoft audit and renewal requirements
Adjust pricing based on updated entitlements
This agreement is using State Contract: SW1041SH
Section 2-27 of the Broken Arrow Code of Ordinances provides exceptions to formal competitive bidding. It provides for the purchase of supplies, materials, equipment or contractual services when purchased at a price not exceeding a price set by the state purchasing agency or any other state agency authorized to regulate prices for things purchased by the state or from purchasing consortiums. This purchase meets those criteria.
Cost: $ 511,881.72
Funding Source: Maintenance Services account from respective departments
Requested By: Scott Carr, IT Director
Approved By: City M...
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