Broken Arrow City Council
Meeting of: 07/31/2023
Title:
title
Approval of and authorization to fund the third year of the Microsoft Enterprise Agreement for Microsoft software, products, and licenses through SHI
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Background:
The City continues to use Microsoft Server and Office products and it is time to renew for the third year of the three-year term. On August 25, 2021, the City Council approved a three-year agreement with Microsoft for licensing software and products through SHI. Licensing is funded annually for each year of the agreement.
The annual cost for year three of the Enterprise Agreement is $328,817.07.
Included in this Enterprise Agreement are Microsoft software and licensed tools to combat Cyber Security threats.
As mentioned, the Enterprise Agreement Registration Form provides for the termination by either party with 60 days' written notice. The Contract will not renew (or continue in effect) in any subsequent year that the City Council fails to appropriate and encumber funds for this specific purpose. Also, it is anticipated there are sufficient unencumbered funds available to pay the entirety of this agreement if necessary.
The City of Broken Arrow’s Microsoft Enterprise Agreement through SHI is made under State of Oklahoma Master Agreement 9065182.
Cost: $328,817.07
Funding Source: Each Department Budgeted Funds for Microsoft Maintenance and approved Cyber Security project funding
Requested By: Scott Carr, Information Technology Director
Approved By: City Manager’s Office
Attachments: SHI Microsoft EA Year 3 Quote
SHI Microsoft EA Trueup 3 Quote
SHI Microsoft EA Intune License Quote
Recommendation:
recommend
Approve and authorize the execution of the Enterprise Agreement with Microsoft for Microsoft software, products, and licenses through SHI
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