Broken Arrow City Council
Meeting of: 08-04-2025
Title:
title
Approval of and authorization to amend agenda item 25-828 for Bid No. 25.156 Asphalt Materials to correct a scrivener’s error in the vendor information for the designated backup bidder, correcting Greenhill Concrete to Millennial Asphalt
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Background:
This is a clarification regarding backup vendor for Bid No. 25.156
There was a scrivener’s error in the reference to the backup bidder for Bid No. 25.156. While the bid response was submitted under the name Greenhill Concrete in the City’s online bid platform, Quest, the official vendor documentation identifies the company as Millennial Asphalt.
Both Greenhill Concrete and Millennial Asphalt operate as DBAs of Sherwood Construction Company. This clerical discrepancy does not impact the substance of the bid or the terms of the contract.
As such, Millennial Asphalt will remain the designated backup vendor. The primary contract awards to Ellsworth Construction and APAC-Central, Inc. remain unchanged.
Cost: As bid per unit pricing, as needed
Funding Source: Various funds
Requested By: Ryan Baze, Maintenance Services Director
Approved By: City Manager’s Office
Attachments: Bid tab for bid #25.156, APAC Central Bid Doc’s, Millennial Asphalt Bid Doc’s, and Ellsworth Construction Bid Doc’s
Recommendation:
recommend
Approval of and authorization to amend agenda item 25-828 for Bid No. 25.156 Asphalt Materials to correct a scrivener’s error in the vendor information for the designated backup bidder, correcting Greenhill Concrete to Millennial Asphalt
.
end