Broken Arrow Municipal Authority
Meeting of: 06-16-2025
Title:
title
Approval of and authorization to award the most advantageous bid to Graham Mechanical HVAC LLC as the primary and award Mcintosh Services as the backup vendor for HVAC services under $2,500
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Background:
The City of Broken Arrow, through the Maintenance Services Department, solicited bids for HVAC services under $2,500 to ensure timely, efficient, and cost-effective maintenance and repairs for City facilities. The Purchasing Division issued Bid 25.166, which was sent to six vendors. Bids were publicly opened on June 4, 2025, and three responses were received. The opportunity was also advertised in the Tulsa World and on the City of Broken Arrow website to promote transparency and encourage competitive participation.
After a thorough evaluation of the bids, City staff recommends awarding the primary contract to Graham Mechanical, with McIntosh Services designated as the secondary vendor. Graham Mechanical has consistently provided high-quality service to the City, and staff are confident in their continued ability to deliver reliable and responsive HVAC support.
Cost: Stated in proposal
Funding Source: Various Funding Sources
Requested By: Ryan Baze, Director of Maintenance Services
Approved By: City Manager’s Office
Attachments: Bid Tab 25.166, Graham Mechanical Bid Doc’s, Mcintosh Services Bid Doc’s
Recommendation:
recommend
Approval of and authorization to award the most advantageous bid to Graham Mechanical HVAC LLC as the primary and award Mcintosh Services as the backup vendor for HVAC services under $2,500
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