Broken Arrow City Council
Meeting of: 02-02-2016
To: Mayor and City Council
From: Department of Engineering and Construction
Title:
title
Approval of and authorization to pay the City's share of the Non-Participating Costs of the Midway Road and East 101st Street Project (Project No. STPY-173D(177)UR, State Job No. 28905(04))
End
Background:
The Midway Road and East 101st Street project was started by the Oklahoma Department of Transportation (ODOT) in 2010 to improve the arterial streets leading from State Highway 51 and the Muskogee Turnpike to the new Armed Forces Reserve Center (AFRC) on 101st Street east of Midway Road. The AFRC is in the City limits of Broken Arrow, but portions of 101st Street and Midway Road are in the City limits of Coweta and unincorporated areas of Wagoner County. Because of the strategic importance of the AFRC, the construction of the 3-lane Portland cement concrete roadways is 100% federally funded. However, the local governments are responsible for the engineering, right-of-way acquisition, utilities relocation, and "non-participating costs" (costs which ODOT does not consider to be an essential part of the roadway construction). The relocation of a 4- and 8-inch Wagoner County Rural Water District No. 4 (RWD#4) waterline is to be included in the ODOT construction contract. In 2010 an interlocal cooperation agreement for the engineering was approved by Wagoner County and the Cities of Coweta and Broken Arrow, and in 2013 the same parties approved a similar agreement for right-of-way, utility relocation, and construction. The 2013 agreement states that each entity is responsible for acquisition of right-of-way, utility relocations, and non-participating costs in its respective jurisdiction, as well as one-third of the cost of relocating RWD#4 water lines in kind. RWD#4 is responsible for any costs of upgrading their lines.
ODOT opened bids on the project on January 21, 2016. Four bids were submitted. The bi...
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